What documents do you need for a property appraisal?

By Jose Dante Almeda Jr., PRC Licensed Real Estate Appraiser No. 11261 & Licensed Real Estate Broker No. 33179 · Last updated June 2026

A property appraisal goes faster and stands on firmer ground when the right documents are on hand. Few of them are deal-breakers if missing, but each one removes guesswork. Here is what helps.

The essentials

Certificate of Title. The Transfer Certificate of Title for land, or the Condominium Certificate of Title for a unit, confirms ownership, area, and technical boundaries.

Tax declaration. The latest tax declaration for the land and any improvements shows the assessed value and classification, and is essential when there is no title yet.

Lot plan or vicinity map. A sketch or approved survey plan helps locate the property precisely and confirm its shape and frontage.

Helpful, depending on the property

For a house or building: a floor plan or building permit and the year built help in estimating replacement cost and depreciation.

For income or leased property: current lease contracts or a record of rental income support a valuation by the income approach.

For agricultural land: any documents on tenancy, crops, or agrarian-reform status matter, since these affect both value and saleability.

What if documents are missing?

We can still proceed. Where a title is unavailable, we work from the tax declaration and other proof, and we note the basis and any limiting conditions clearly in the report. The valuation stays honest about what could and could not be verified.

The one thing we always need

Access. A credible appraisal includes an actual ocular inspection of the property; there is no substitute for seeing the land, the building, the surroundings, and the access road in person.

Have a property to value? See our appraisal service, browse the areas we cover including Cavite and Tagaytay, or send us the details for a quote.